Adding Medication
When you first log into MyDispense you will be on the Manage Units homepage, to add a new medication click on the “Medications” link located next to “Units” in the top navigation section.
On the Medications home page you will see a sub navigation with the buttons Medications, Categories and Form. Make sure you are on the Medications tab.
Click on the add medication button near the top right hand side of the screen, this will take you to the New Medication screen.
Using the drop down select the medication type.
Fill in the medication’s information.
Fill in the name and if known the generic name and strength.
For Form, pick from the drop down. Selections may vary. If your form is not available you can create your own using the Form tab in the sub navigation menu.
Click here to learn how to add a Form.
While Pack Size and Quantity (Qty) seem similar they are slightly different.
Qty is the value of how many items are in the product and can only be a number while Pack size is more flexible, pack size could refer to the product itself and can also include the strength.
Example 1:
This medication is a cream with 6 disposable applicators so the pack size would be 1 with a qty of 7.
Example 2:
This medication would have a pack size of 1 or you could have 30x1ml, and a Qty of 30.
To keep things simple you can have pack size and Qty be the same value. For example a 24 pack of tablets can have a pack size and qty of 24.
After working out the pack size and Qty use the drop down menu to select if your medication is branded or generic.
The brand option is used to identify the original formulation of the drug and branded generics are the generic formulations of the drug
Then enter the schedule.
Under “Medication context” use the drop down to select the type of medication.
“Medication context” refers to the environment the medication would be found it. Hospital and Community pharmacies have different medication requirements, and some medications can only be available in one or the other.
The location is where the student will be able to locate the medication within the pharmacy.
Use the check boxes to select one or multiple locations, fridge, shelf, etc.
You can also select “Do not display medication on shelves” to hide the medication.
Depending on what you have selected for Medication context some locations will not be available.
Note: when setting up medications that will appear in the front of shop make sure you sort it into a category after it’s been created.
You can edit the medication expiry date or leave it as its default value (365 days).
If your medication has multiple Ingredients you can add them in the Ingredients sections by click on the Add Ingredients button.
Additionally you can add notes to the medication or if required generate a hospital approval number.
These fields do not mandatory.
If your medication is a controlled drug you will need to enable it by checking the enable controlled drug check box.
Similarly you will need to check the enable pill counting if you want to enable the counting activity for your medication.
For RX medication you will want to enable label placement which will require students to place their printed out label onto the medication packaging.
Label placement requires two images to be uploaded; “Stitched product image” an image of the medication packaging that the student will place the label on and “Stitched feedback image” another image of the packaging with ‘no-go’ feedback zones on it.
The no-go zones indicate to the student in feedback where they should not place the label.
To enable Label placement click on the enable label placement button.
Before uploading your stitched product and feedback image make sure you have set them up correctly.
The images will need to be 50px in width and 410px in height saved as a .jpg.
To upload your image click on the browse button and locate your image, then click on the upload button. You’ll see the example image change to a thumbnail of your image.
In the image to the left you can see that a Stitched product image hasn’t been uploaded with it’s example image but a Stitched feedback image has been added.
If you make a mistake with your upload you can click on “Clear uploaded image” and upload a new image.
Ideally the image is made up of four sides of the packaging laid out flat.
A copy of the the Stitched product image with red diagonal stripes represent the no go area where students should not place their label.
Final step is to upload Product images, you will need to upload at lest one preview image, this preview image will be what’s shown on the “shelf” and should be the “front” of the medication.
For the preview image your image will need to be 310px in width OR height and saved as a .png
To upload just the one preview image select the “No image gallery” option and upload your preview image.
Alternatively, you could upload a series of images as an image gallery.
You are able to upload up to 10 images. These images will also need to be saved as a .png and the image height or width can not be greater then 310px.
The images uploaded should ideally be images of the different faces of the medication.
After you have uploaded your preview image(s) click on the “save medication” button.
Read next: Editing medication
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