Complete user guide

MyDispense Learning Context Hierarchy

MyDispense is organised in a hierarchical structure in order to manage access to Exercises and Assessments. At the top of the hierarchy is the Unit, followed by Tutorial and Exercise. A Unit can contain many Tutorials; a Tutorial can contain many Exercises.

What to expect when you log in to MyDispense

If you are an administrator or an instructor, you will see the administration interface when you log into MyDispense. The Admin screens allow you to manage your content (exercises, assessments, resources etc) and people (staff and students) in MyDispense.

The admin home page

How to swap from Admin to Student Dashboard

To switch to the Student Dashboard, click on Your Name located in the top right of the screen and select the “Student View” button.

The Student Dashboard allows you to see what students see when they are logged in. You can also use MyDispense as a student to complete exercises, view feedback etc.

To return to the Admin Dashboard click on Your Name (now appearing as your login user name) and select “Administration”.


A Unit is a container for Tutorials. This may correspond to a unit of study in your curriculum or can be any organisational unit. Students are enrolled into Units.

Only an Administrator can create a new Unit or make a copy of a Unit. This is to preserve a standardised method for naming Units and to ensure that unnecessary duplicates are not made.

Managing Units

For Instructors: On the Manage Units screen you will be able to see a list of Units which you have access to. Units are created by an Administrator, if you need a new Unit or access to another existing Unit, you will need to contact your MyDispense administrator.

How to add individual students to a Unit

In the Manage Units screen click on the Unit name you wish to add the student to.

Click on the “Students” link located top right.

on the Students page click on the “Add Student” button.

A list of students will appear. You can manually search for students or use the username box to search for students by typing part of their usernames.

Click on the student(s) to select them and click on the “Add Selected Students” button located at the bottom of the window.

For Administrators: Administrators can add, edit, manage access, copy, export and remove units.

How to add instructors to your units

You can add other instructors to your Unit by clicking on the Actions list for that Unit and selecting “Manage Access”.

The Instructor Access Panel will appear. Here you’ll be able to see any instructors that currently have access to your unit.

To add an instructor, click on the “Add Instructor” button.

A list of instructors will appear, you can search for instructors manually or by typing part of their name or username into the text boxes at the top of the screen

When you have located your instructors click on the “Add Instructor” button. 

On the Instructor Access Panel you can also remove instructors by clicking on the “Remove instructor” button.

To exit the Instructor Access Panel, click the “Close” button at the bottom of the window.

How to Export Units

To export a unit, go to the unit page in administration. Find the unit you would like to export and select the Export option from the actions drop down list.

Selecting export will open a preparing export download window. The download will begin automatically and may take some time to prepare depending on the size of the unit.


Tutorials in MyDispense do not have to correspond to timetabled on campus tutorials. They are a means of grouping exercises and can be used in any way that suits the learning situation.


An Assessment is a special type of Tutorial that allows for student testing.

MyDispense includes an Assessment Manager component to handle the marking and feedback to students.


Exercises are the actual learning interactions that are completed by students. Each Exercise simulates a pharmacy. Students have to check prescriptions, enter data into a computerised dispensing system, print labels, select products, complete a Drug of Addiction register, place labels, select ancillary labels and counsel the patient before handing over the medicine.

Related Articles